1) NAME

The name of the Association is the Ashby Place Residents Association

2) AIMS & OBJECTIVES

The Association is established for the following purposes in the area comprising of Ashby Place, which shall be hereinafter referred to as "the area of benefit".

1. To conserve and enhance the aesthetic features in the area of benefit

2. To maintain the roads and buildings in the area of benefit

3. To ensure the area of benefit is safe and secure for all its residents

4. To promote the occasional social activities for the residents in the area of benefit

5. To work closely on all mutually beneficial issues with the Flookersbrook Trust

6. To promote the interests of residents in the area of benefit

7. The Association shall be non-political and non-racial
   

3) MEMBERSHIP

1. Membership is open to all households in the area of benefit and those areas adjoining

2. All members agree to pay an annual subscription of £25 per household, due 1^st July

3. Each paid up household is entitled to one vote

4. All members shall at all times conduct themselves in a reasonable manner when attending meetings or any other function in connection with the Association
   

4) THE COMMITTEE

1. A Committee shall be elected to carry out the business of the Association

2. The Committee shall be made up of a Secretary, Chair and Treasurer, plus additional members as authorised by the AGM

3. The Committee shall be elected at the Annual General Meeting (AGM) held once per year

4. Officers shall carry out the duties allocated to them at the General meetings

5. The Committee shall meet twice a year, or more frequently if required

6. Minutes of all meetings shall be made available to all Members
   

5) FINANCE

1. All money raised by or on behalf of the Association is to be used only to further the aims of the Association

2. The Treasurer shall maintain a bank account in the name of the Association

3. Cheque signatories will be nominated by the Committee (one of whom will be the Treasurer)

4. All cheques and instructions to the Association’s bankers shall require two of the agreed signatures. These should not be from the same household.

5. The Treasurer shall have the accounts audited by a person with adequate financial experience, who may be a member of the Association, but not a member of the Committee

6. The accounts shall be made available to members at the AGM
   

6) ANNUAL GENERAL MEETING (AGM)

1. There shall be an AGM held every June, at which the Committee shall report on its work, present a statement of accounts and resign in accordance with the Constitution

2. The AGM shall elect the Committee for the next year

3. The AGM shall vote on recommendations and any amendments to the Constitution

4. The Secretary will notify all members of the date of the meeting not less than twenty-one days before the AGM

7) OTHER GENERAL MEETINGS

1. There will be a General Meeting open to all members at least every six months

2. A Special General Meeting open to all members will be held if five or more members submit a request for such a meeting to the Secretary. The Secretary will arrange for the meeting to take place within twenty-one days

8) QUORUM

1. No General Meeting or Annual General Meeting shall take place if less than 5 members are present

2. No Committee Meeting shall take place if less than two thirds of the Committee are present
   

9) VOTING

1. Any member may make a proposal. In order for it to be voted on by other Members, it must be seconded

2. Only paid up members present at the meeting may vote

3. No member shall exercise more than one vote

4. In the event of an equal vote, the Chair shall have the counting vote
   

10) DISSOLUTION

1. The Association may only be dissolved at a General Meeting called for that specific purpose

2. A proposal to dissolve the Association shall take effect only if agreed by two thirds of the members present at the meeting

3. Any assets remaining after payment of any outstanding liabilities shall be given to the Flookesbrook Trust